Executive
Board Meeting
23 May 2008
Minutes
of Meeting
The meeting
was called to order at 8:10 AM by President Stewart. Chaplain Henderson led in an invocation.
The meeting the
recessed for Orientation of New Officers at 8:11AM.
At 9:20 AM
the meeting reconvened starting with the
Pledge of Allegiance led by Second Vice President Carter, followed by the Roll
Call of Elected Officers by the Secretary; all were present. The Roll Call of
Appointed Officers was then called by the Secretary; Alzheimer's Chair Leonora
Sicular, Coalition Chair Herbert Sicular, Chapter Assistance Chair David
Whelan, and Retention Chair Clyde Young were absent.
MOTION
2454609-01 by Past President Pappa, properly seconded, that the amended agenda
be approved with the right to adjust as needed. Passed.
President
Stewart reported that all appointed officers had agreed to serve another term.
MOTION
2454609-02 by First Vice president Roepke, properly seconded, to concur in the
appointments. Passed.
Honorariums
were distributed to Secretary, Treasurer and Automation Chair.
The minutes
of the May 20, 2008 Minutes were presented by the Secretary
MOTION
2454609-03 by Past President Pappa, properly seconded. Passed as amended.
Elected
Officers presented reports. The outgoing Treasurer, Kenneth Carter
distributed
a balance sheet, indicating that the Per Capita Taxes were received and
deposited. He indicated that the President receives a full set of reports, he
provided monthly spreadsheets to Board.
District
Vice Presidents gave their verbal reports.
Appointed
Chairs gave their reports.
Convention
Treasurer Ruth Blackwell reported on the convention finances, reporting on
issues with the Program Book advertising. Past President Pappa also indicated
that the quality of advertising graphics was a serious issue and good quality
material was needed.
Convention
Treasurer Blackwell stated that it was too early to determine surplus, but that
it would be at least $3,000 less than last year.
MOTION
2454609-04 by Past President Pappa, properly seconded, that the 10% reserve be waived.
Passed.
National Secretary
Brown stopped by to say goodbye, thanked everyone for their wonderful
hospitality.
Discussion
of Convention Treasurer position, Treasurer Ruth Blackwell volunteered to do
both.
MOTION
2454609-05 Second Vice President Carter reminded the Board that the Alzheimer's
Fund has a separate Treasurer. President Stewart appointed District Vice
President Colleen Welch Alzheimer's Fund Treasurer. The Board concurred
unanimously by acclamation.
President
Stewart stated that he was delighted with the convention. He indicated that John
Ventura did a fantastic job and has agreed to stay on as Convention Chair.
MOTION
2454609-06 by First Vice President Roepke, properly seconded, to concur in the
appointment of John Ventura. Passed.
The meeting
recessed at 9:55 AM and reconvened at 10:17 AM.
The
appointed chairs reports concluded with the report of ZIP Code Chair Margaret
Pappa.
Convention
Chair Ventura appointed the following 2009 Convention positions:
Assistant-
Sylvia Ventura, Secretary-William Leatham, Treasurer Ruth Blackwell,
Audit-Kenneth Carter, Commercial Ads-Don Stewart, Credentials, Sylvia Ventura,
Decorations-James
Greene, Tickets & Seating-Anthony Torchia, Door Prizes-Sylvia Ventura and Margaret
Pappa, Equipment David Blackwell, Greeters-Lucette Chizik, Hobby Show-Robert
Shaw, Honor Guard & Parade of Banners-Harold Bartelt, Hospitality-Richard
Gerber, Host Committee-Anthony Torchia,
Hotel Facilitator-
Benjamin Pappa, Entertainment-James Greene, Program Book- Angel Almodovar, Raffle-Jane
Lemley, Registration-Colleen Welch, Support-Robert Shaw, Utility-Jane Lemley.
Convention
Chair John Ventura appointed Past President Benjamin Pappa as Event Chair.
There was discussion
of Allocation of Convention Points
MOTION
2454609-07 by Past President Pappa for a
total of 365. Unamimously approved.
MOTION
2454609-08 District Vice President Gerber,
properly seconded, asked for two more convention points be awarded for the
manager of the hospitality, so that he can attend meetings. This would result
in a total of 367. Passed.
Federation Policies
for 2008-2009 were addressed:
Fiscal
Policy
MOTION
2454609-09 by Past President Pappa
properly seconded, to strike out elected and insert Executive Board members in paragraph D. Passed.
MOTION
2454609-10 by Past President Pappa,
properly seconded, to table furtherdiscussion on the Fiscal Policy until the
Treasurer can rejoin us.
MOTION
2454609-101 by Past President Pappa, properly seconded, to approve Email voting
as exist. Passed.
Legislative Policy:
MOTION
2454609-12 by First Vice President Roepke,
properly seconded, to accept as it presently exists. Passed.
MOTION
2454609-13 by Past President Pappa,
properly seconded, to return to the review of the Fiscal Policy. Passed.
MOTION
2454609-14 by First Vice President Roepke,
properly seconded, to increase mileage rate increase to average of government
rate and present rate, or 47 cents per mile.
MOTION
2454609-15 by District Vice President Shaw, properly seconded, to amended to 50
cents per mile by Shaw with permission of First Vice President Roepke. Amendment failed.
Motion 2454609-14
passed. The new mileage rate is 47 cents
per mile.
MOTION
2454609-16 by Past President Pappa,
properly seconded, to accept the Fiscal
Policy as amended. Passed.
Chapter
Assistance Program:
MOTION
2454609-17 by Second Vice President Carter
that any second Chapter Assistance application from any chapter, if approved, be
held until 30 days before end of fiscal year in order to allow more chapters to
apply. Passed.
MOTION
2454609-18 by Past President Pappa, properly seconded, to accept the Chapter
Assistance Policy as amended. Passed
Newsletter
Publishing Policy:
MOTION
2454609-19 by First Vice President Roepke,
properly seconded, to accept the Newsletter Publishing Policy as written.
Passed.
MOTION
2454609-20 by First Vice President Roepke,
properly seconded, that we limit mailing to those without email capability.
Failed.
The President
opened discussion on the Budget. Second Vice President Carter reviewed the line
items in detail. Passed on discussion, there was unanimous concurrence to
increase the Convention line item to $11,000.
MOTION
2454609-21 by Past President Pappa, properly seconded, that the budgets of
District Vice Presidents be based on identical criteria of $100 per Chapter
with a right to seek additional funding as needed. Passed.
MOTION
2454609-22 by District Vice President Welch to donate $50 to be used in Alzheimer's
Drawing at the National Convention in September. Passed.
Adjustments
were effected with unanimous consent to increase the National Convention Budget
line item to $1,700 and zero out Federation Presidents meeting line item.
Past
President Pappa suggested raise that the FEEA line item be increased to $200
and that the line item for Region III be
removed, as there is no meeting this year. He also recommended raising the
Constitution and Bylaws line item to $1,200 to cover the printing costs.
President Stewart
suggested that we roll over $10,000 from prior years surplus.
President
Steward announced a New Dues Withholding Contest and called upon Chair Beulah
Greene, who described a contest within district, $50 prize and 2 $25 consolation prizes within each district,
with all eligible for overall $200 Grand Prize. Contest will require that there
be 5 entries per district for a district
to be eligible to ensure a fair contest. She went on to explain the M-110 report,
which shows percentage of chapters members on Dues Withholding. Total cost
$1,400.
MOTION
2454609-23 by District Vice President Chizik, properly seconded to approve the proposed
Dues Withholding Contest. Passed.
MOTION
2454609-24 by First Vice President Roepke, properly seconded, to accept amended
budget of $68,069.99 . Passed.
New Business
Review of a
Chapter Roster spreadsheet developed by District Vice President Gerber that
identifies which officer slots are vacant.
Second Vice
President Kenneth Carter suggested increasing the balances of the Certificates
of Deposit.
President
Stewart requested that comments on the Strategic Plan be sent by 7/15/2008.
A Moment of Silence
was observed.
Adjournment was
at 1:40 PM.
_____________________ _____________________
Donald E Stewart William
H. Leatham
President Secretary